Accessible Event Planning

OUR APPROACH

残疾支持服务确保残疾学生的公民权利，提供住宿和服务，消除障碍，使他们平等和有意义地进入所有教室, course materials, structures, and activities. 在我们的活动策划过程中，识别和消除进入的障碍，为我们多元化的校园社区带来包容和欢迎的体验.

 WHAT IS AN EVENT?

An event is any University experience – class, activity, workshop, program, training or field-trip – for any university audience, large or small.

 WHAT IS MY ROLE?

计划一个活动提供了一个机会去创造一些不只是触手可及的体验, but welcoming to your diverse audiences. 在整个规划过程中考虑访问和包容将有助于确保参与者获得良好的体验.

  • Consider accessibility early in your planning. Good planning may not only save you money, 但可以消除改造或个人住宿的需要.
  • Create a positive experience. When there are barriers to participation, 参加者可能会感到不受欢迎，不太可能返回或向同事或同事推荐这个活动.
  • 为残障人士和非残障人士提供相同的体验. Progress toward inclusion  is a success!
  • Be informed about all aspects of your event!  准备好回答所有与活动相关的问题，包括访问的问题.

Before the Event

Select an accessible location that features:

  • 无障碍泊车及落客区(以附有最新的残疾人士通道标志的指示牌标示).
  • A paved and flat route to and from the main entrance, as well as any outdoor spaces (if possible avoid gravel, uneven surfaces, curbs, and buildings with no functioning elevators).
  • An accessible primary entrance:
    • Is it flat/level or ramped?
    • 它有可进入的门或自动开门器吗?
  • An accessible room layout, 包括轮椅无障碍座位，以便轮椅使用者可以与朋友坐在一起参加活动. If the presentation area will be used for activities, the route from the seating area should be accessible (clear, wide, no steps).
  • Accessible restrooms (indicated with signage).
  • 为服务性动物和/或轮椅提供足够的空间，大约3-5英尺. wide aisles/routes.
  • Appropriate lighting for the space. 是不是暗到可以看到视频，亮到可以看到说话人?
  • For amplified sound, with a sufficient amount of devices is available, 联系信息技术(IT)，电话:(657)278 -8888(学生)(657)278 -7777(工作人员)获取更多信息.

Training your event staff

 Marketing, Communication and Registration Processes

该声明应包含在所有营销材料中，无论是在线的还是印刷的:

 有关访问的问题或要求任何与残疾有关的住宿，这将有助于您充分参与我们的活动, please contact: {活动策划人的姓名和联系信息(包括电子邮件或电话号码)} .

 如果你在残疾相关的住宿方面需要帮助, 您可以致电残疾人支持服务办公室，电话:(657)278-3112.

Communication Access

  • 鼓励在活动中播放视频，如果有残疾人要求或没有活动注册程序，则需要字幕.
  • 为1-2名美国手语口译员(ASL)和/或CART(通信访问实时翻译)口译员提供的空间应位于演讲者附近的前方，以便聋人能够畅通无阻地看到演讲者和视觉效果.

Transportation

  • If you provide transportation to and/or from the event, ensure that it is wheelchair accessible (has a lift), 除非是仅限回复的活动，而且没有人要求无障碍交通工具.

Day of the Event

在下列地方作出清晰直观的标志，其中载有更新后的残疾人士通道标志:

  • Entrance/exit
  • Flow of traffic
  • Elevators
  • Parking
  • Restrooms

Physical Layout

  • Arrange space so that all guests can use common routes. Routes are wide, flat/paved and clear of debris.
  • Distribute accessible seating options.
  • 可触及的电线罩用于覆盖地面上暴露的电线或软管.

Communication Access

  • Try to eliminate any background noise during the event.
  • Captions should be enabled.

Materials/Handouts:

  • 如果提供讲义，请准备几份至少18+字体的大字复印件.
  • Use clear fonts such as Arial or Times New Roman.
  • 鼓励提前发放电子资料.
  • If the event will have ASL Interpreters, provide them with  any handouts, PowerPoints, 和其他材料至少提前两个工作日，这样他们有充足的机会准备.

Service Animals

  • 学校欢迎服务犬，它们不需要穿背心来识别, nor does the individual have to show any certification.

Information for Presenters

活动策划者应该在活动前与演讲者分享这些信息，这样他们就可以确保他们的演讲和材料是可访问的.

  • Consider the accessibility of activities.
    • 房间设置是否便于每个人参与你的活动?
    • 视力低下、行动不便或听力受损的人可以参加吗?
    • If your audience is unknown, plan ahead with contingencies.
  • 提供可访问的材料/讲义(参见活动日期部分).
  • 在做演示时，不要假设每个人都能读懂幻灯片上展示的内容. 描述所有图表、图形和图像，并大声朗读所有内容.
  • 确保你的字体易于在房间后面阅读.  Ensure you are using good color contrast.
  • 视频应该有字幕，或者应该创建字幕.

After the Event

包括关于访问任何事件评估或评估的问题. For example:

  • Were you able to request disability-related accommodations?
  • Were you able to fully participate in this event?
  • 关于下次如何让这个活动更容易进入，你有什么反馈吗?

反思任何与可访问性相关的问题，以及如何在未来进行不同的设计. Consider sharing any feedback with the venue.

Event Planner Checklist

Dowload a PDF of our Accessible Event Planner's ChecklistPDF File to help guide you in making sure your event is accessible.